Solution · Publishing

From Legacy Documents To Structured Content

Many publishers and editorial teams rely on decades of accumulated files—PDF, InDesign, and Word. We convert those assets into structured formats and modernize editorial workflows for an XML-first future.

Technical Documentation Academic and Professional Publishing Standardization Organizations

The Challenge

Content Exists – Just Not in the Right Form

Most publishers, standards organizations, and technical editors have produced content for years—across PDF, InDesign, Word, and proprietary systems. The content is valuable but difficult to process further.

XML-first publishing promises efficiency and multi-channel readiness. The path is often unclear: how do you move from thousands of legacy documents to structured content without manually rebuilding everything?

Legacy Formats

Content sits in PDF, InDesign, or scans—without semantic structure and barely searchable.

Manual Duplication

The same content is reworked separately for print, web, and every additional channel.

Migration Effort

Moving to structured formats seems impossible because of the effort tied to existing documents.

No Semantic Search

Content is not linked, so relationships and references stay hidden.

Our Approach

Enable XML-First Publishing

We guide organizations on the path to structured content—from analyzing legacy collections to automated conversion and the productive use of modern editorial systems.

Extraction & Conversion

Automated extraction of structure and semantics from PDF, InDesign, and other legacy formats.

Structured Targets

Target formats such as DITA, NISO STS, or S1000D—depending on industry and use case.

Editorial Workflows

Integration into modern XML editors and streamlined editorial workflows.

Expertise

Standards We Master

STS

NISO STS

The de-facto standard for structured standards publishing. Deep experience working with international standards bodies.

DITA

Topic-based authoring for technical documentation—modular, reusable, and multi-channel.

S1000D

International standard for technical publications across aerospace, defense, and complex industrial products.

Plus DocBook, ReqIF, and customer-specific XML schemas.

Technology

KogniLink and Complementary Technologies

KogniLink

AI Platform for Editorial Automation and Structured Content Processes

KogniLink connects existing digital content—such as PDF, Office, or InDesign— and derives structure and semantics across document collections. This provides the foundation for systematically automating editorial processes.

Quality assurance: consistent terminology, guideline compliance, and completeness checks
Creation of new content based on existing documents
Extraction of metadata and structured XML
Generation of supplementary materials and derivatives
Comparison against reference documents (e.g., curricula or standards)
Semantic search—including images and non-textual content

Designed for productive publishing environments: transparent, integrable, and under full data control.

Learn More About KogniLink

Web-Based XML Editor

With Fonto, subject matter experts can create valid XML directly—without having to work with XML themselves.

The web-based interface supports standards such as DITA, S1000D, or NISO STS and integrates seamlessly into existing CMS, CCMS, PLM, or DMS environments.

Result: shorter lead times, fewer errors, and significantly improved content reuse.

As an official Fonto partner, we integrate Fonto into end-to-end publishing workflows and extend the editor environment with AI-assisted capabilities based on KogniLink.

Partnership

Working With Fonto

As a Fonto partner—one of the leading web-based XML editors—we deliver end-to-end solutions from content migration to the rollout of modern authoring environments.

Combining our document expertise with Fonto's editor technology enables XML-first workflows that editorial teams truly adopt.

Use Cases

Where This Delivers Value

Legacy Migration

Convert thousands of PDFs or InDesign files into structured XML—without years of manual effort.

Multi-Channel Publishing

Publish from a single source to print, web, apps, and future channels.

Standards Publishing

Standards bodies require NISO STS-compliant documents aggregated from heterogeneous submission formats.

Editorial System Rollout

A new XML editor is in place, yet legacy content still needs to be migrated.

Semantic Enrichment

Enrich existing documents with metadata, links, and machine-readable structure.

AI-Assisted Editorial Work

Equip editors to tap into existing content, check consistency, and generate new material based on approved sources.

Who It's For

This Solution Fits When…

You publish structured content—standards, technical documentation, or specialized knowledge

Legacy documents are blocking the shift to XML

Manual formatting consumes more time than true editorial work

Multi-channel publishing is strategically important

You plan to introduce or replace an XML editor

You want AI to support editorial processes

Let's Discuss Your Publishing Challenge

A no-obligation conversation about your document landscape, target formats, and pragmatic next steps.